How to Configure Outlook for Microsoft 365

How to Configure Outlook for Microsoft 365

✅ Prerequisites

  • A valid Microsoft 365 email account (e.g., yourname@yourcompany.com)

  • Microsoft Outlook installed (2016 or later recommended)

  • Internet connectivity

🔧 Step-by-Step Configuration

✅ For First-Time Setup (Fresh Outlook Installation)

  1. Open Outlook.

  2. It will prompt: Welcome to Outlook → Click Next.

  3. Enter your Microsoft 365 email address.

  4. Click Connect.

  5. Sign in with your Microsoft 365 credentials (you may see the organization's sign-in screen).

  6. If prompted, approve Multi-Factor Authentication (MFA).

  7. Click Done once configuration is complete.

🔄 Add a New Account to Existing Outlook Profile

  1. Open Outlook.

  2. Go to: File > Account Settings > Account Settings

  3. Under the Email tab, click New

  4. Enter your Microsoft 365 email address and click Connect

  5. Enter your password and approve any MFA prompt

  6. Click Done and restart Outlook.


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